May Meetings

Agenda Annual Parish Council Meeting on Thursday 19th May 2022 in The Barn commencing at 7.30pm.  

 

Welcome by Chairman

 

Election of Chairman 

Election of Vice-Chairman 

Co-Option of Councillors

 

Apologies & reasons given

To receive declarations of Interest

To agree Minutes of the last meeting 2021

Clerks report on matters outstanding from the above minutes

 

Appoint representatives to undermentioned outside bodies:

    a) BPFMC

    b) Neighbourhood Police Panel

    c) South Lincs Fenland Partnership

 

To appoint committees & sub-committees

    a) Planning & Highways Group

    b) Finance Group

    c) Communications Group

 

 Financial  

    a) To approve the Annual Governance Statement by resolution

    b) Consider Accounting Statements by members as a whole

    c) Approve Accounting Statements by resolution

    d) On approval Accounting Statement to be signed and dated

 

e) Approve Internal Auditor for 2022/2023

f) Approve Community Cleaner & Clerks hours and duties for 2022/2023

Community Cleaner (Winter 2.5 hrs/Summer 3 hrs week) - Parish Clerk 8 hrs week

g) Approve to renew Council’s Insurance Policy for the forthcoming year

h) Risk Assessment Audit

i) Computer passwords  

 

Date of next meeting

Date to be confirmed – May 2023 commencing at 7.30 p.m.

 

NORMAL MEETING AGENDA

 

  1. Chairman’s remarks
  2. To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
  3. To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation.
  4. To approve as a correct record the notes of the meeting of the Council held on 14th April 2022 and to authorise the Chairman to sign the official minutes.
  5. Reports from outside bodies.
    1. District Councillor
    2. County Councillor
    3. BPFMC Representative.
  6. Clerks Report.
  7. Traffic calming consultant update.
  8. Council policies review.
  9. GDPR privacy policy update.
  10. Litter bins update.
  11. Financial Matters:
  • Report on Current Balances.
  • To approve following accounts for payment.
  • Community Cleaner
  • Dog bins
  • Clerk salary/expenditure
  • Grasscutting
  1. Highways
  2. Grasscutting
  3. Planning and Development to be considered.
  4. Village Concerns.
  5. Allotments
  6. Correspondence
  7. To agree items for press release
  8. To resolve whether the council move into closed session.
  9. Any Matters for general discussion or inclusion in next agenda.
  10. Date of next meeting (to be agreed)

 

Parish Clerk       12th May 2022